Oaktree Capital Management

  • Legal Assistant

    Job Locations US-CA-Los Angeles
    Job ID
    Job Department
  • Responsibilities

    Based in downtown Los Angeles, the Legal Assistant will provide administrative support to assigned Attorneys and paralegals within our legal department.

    Responsibilities include:

    • Answering, screening and managing incoming phone calls and mail;
    • Tracking and organizing incoming documents, assisting with document distributions and email responses;
    • Maintaining the filing system (both physical and electronic);
    • Attaching appropriate signature blocks and obtaining signatures on documents throughout all departments;
    • Reviewing documents and following up to obtain information;
    • Editing text in Microsoft Office applications (e.g., Word, Excel) and Adobe and drafting correspondence;
    • Maintaining calendars, scheduling meetings and conference calls, ordering and setting up meals, and at times other logistical arrangements (e.g., projectors, WebEx, etc.) for meetings;
    • Scheduling travel arrangements, including airline, car and hotel, assisting with visa and passport applications and renewals, and preparing detailed itineraries as needed;
    • Preparing materials for meetings, including preparing and assembling content for presentations, printing, copying and binding books;
    • Reviewing, coding and administering invoices;
    • Preparing, reviewing and managing expense reports; and
    • Performing other administrative duties as needed.


    • Minimum 2 years of experience as an administrative assistant preferably within a legal department supporting multiple individuals; A proven track record in maintaining discretion with confidential information;
    • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks;
    • Strong working knowledge of Microsoft office applications, including Excel, Word, PowerPoint, Outlook and Adobe; and
    • Ease of learning new applications for data management, organization and communication

    Personal Attributes

    • Outstanding organizational skills with a strong attention-to-detail;
    • Self-starter with a proven ability to take initiative;
    • Team-oriented with strong integrity and professionalism;
    • Outstanding initiative and a strong work ethic;
    • Responsible with a strong sense of dedication and personal accountability;
    • Excellent interpersonal, verbal and written communication skills; and
    • Ability to work well under pressure and with time constraints.


    Bachelor’s degree is preferred.


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