Oaktree Capital Management

  • Legal Assistant

    Job Locations US-CA-Los Angeles
    Job ID
    2018-1679
    Job Department
    Legal
  • Responsibilities

    Based in downtown Los Angeles, the Legal Assistant will provide administrative support to assigned Attorneys and paralegals within our legal department.

    Responsibilities include:

    • Answering, screening and managing incoming phone calls and mail;
    • Tracking and organizing incoming documents, assisting with document distributions and email responses;
    • Maintaining the filing system (both physical and electronic);
    • Attaching appropriate signature blocks and obtaining signatures on documents throughout all departments;
    • Reviewing documents and following up to obtain information;
    • Editing text in Microsoft Office applications (e.g., Word, Excel) and Adobe and drafting correspondence;
    • Maintaining calendars, scheduling meetings and conference calls, ordering and setting up meals, and at times other logistical arrangements (e.g., projectors, WebEx, etc.) for meetings;
    • Scheduling travel arrangements, including airline, car and hotel, assisting with visa and passport applications and renewals, and preparing detailed itineraries as needed;
    • Preparing materials for meetings, including preparing and assembling content for presentations, printing, copying and binding books;
    • Reviewing, coding and administering invoices;
    • Preparing, reviewing and managing expense reports; and
    • Performing other administrative duties as needed.

    Qualifications

    • Minimum 2 years of experience as an administrative assistant preferably within a legal department supporting multiple individuals; A proven track record in maintaining discretion with confidential information;
    • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks;
    • Strong working knowledge of Microsoft office applications, including Excel, Word, PowerPoint, Outlook and Adobe; and
    • Ease of learning new applications for data management, organization and communication

    Personal Attributes

    • Outstanding organizational skills with a strong attention-to-detail;
    • Self-starter with a proven ability to take initiative;
    • Team-oriented with strong integrity and professionalism;
    • Outstanding initiative and a strong work ethic;
    • Responsible with a strong sense of dedication and personal accountability;
    • Excellent interpersonal, verbal and written communication skills; and
    • Ability to work well under pressure and with time constraints.

    Education

    Bachelor’s degree is preferred.

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed