Oaktree Capital Management

  • Administrative Assistant, Power Opportunities

    Job Locations US-CA-Brentwood
    Job ID
    2018-1654
    Job Department
    Power Opportunities
  • Responsibilities

    Based in Brentwood, the Administrative Assistant will be part of the Power Opportunities group, and will provide administrative support to multiple team members.  

    Responsibilities include:

    • Maintaining calendars and scheduling meetings, conference calls and events;
    • Organizing client/internal meetings, including conference room set-up;
    • Ordering catering and refreshments for weekly staff lunches and other meetings within the office;
    • Scheduling travel arrangements (domestic and international) and managing expense reports;
    • Greeting guests and managing office deliveries (mail, FedEx, UPS, vendors, et al);
    • Answering, screening and managing incoming phone calls;
    • Coordinating IT needs for the office, which includes: video conference set-up, equipment installation/troubleshooting (computers, loaner laptops, desktop/conference/cell phones, phone headsets, IT server, copier/scanner, wireless router, cable TV); and
    • Performing other administrative duties as needed.

    Qualifications

    • Minimum 5 years of experience as an administrative assistant supporting multiple executives within a professional services firm;
    • Tech-savvy;
    • Outstanding follow-up and organizational skills with a strong attention-to-detail;
    • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks; and
    • Strong working knowledge of Microsoft Office applications including Word, PowerPoint, Excel and Outlook.

    Personal Attributes

    • Excellent interpersonal, verbal and written communication skills;
    • Self-starter with a proven ability to take initiative;
    • Hard-working with strong dedication to the position and company; and
    • Team-oriented with strong integrity and professionalism.

    Education

    Bachelor’s degree preferred but not required.

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