Oaktree Capital Management

  • Administrative Assistant, Client Relations

    Job Locations US-CA-Los Angeles
    Job ID
    2018-1587
    Job Department
    Client Relations
  • Company Overview

    Oaktree is a leader among global investment managers specializing in alternative investments, with $121 billion in assets under management as of March 31, 2018. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in distressed debt, corporate debt (including high yield debt and senior loans), control investing, convertible securities, real estate and listed equities. Headquartered in Los Angeles, the firm has over 900 employees and offices in 18 cities worldwide.

     

    For additional information, please visit our website at www.oaktreecapital.com.

    Responsibilities

    Based in downtown Los Angeles, the Administrative Assistant will provide administrative support to 3 managers and their teams within the Client Relations department and overflow coverage as necessary.

    Responsibilities include:

    • Comprehensive administrative support for the Senior Vice President, Head of Programming; Senior Vice President, Multi-Strategy Credit Product Specialist; and Vice President, U.S. Senior Loans Product Specialist;
    • Maintain complex calendars, schedule and coordinate meetings and conference calls;
    • Internal meeting setup on domestic and global platforms, including, but not limited to, catering, tech requirements, guest clearance, assembly and distribution of materials;
    • Arrange and prepare heavy domestic and international travel arrangements/itineraries;
    • Upload print queue requests and ensure timely delivery of materials for client meetings;
    • Publish documents on Oaktree Central for viewing on firm intranet;
    • Input data to department Tracker to chronical client activity on behalf of Managers;
    • Assist in the execution and organization of on-boarding for new employees as direct reports to Managers;
    • Provide product launch and webcast support: lead telecommunications line and answer incoming calls for Oaktree webcasts, assist callers to access online view or telecast, work communications line in coordination with the host, summarize any activity internally and upload final transcripts to Oaktree Central; manage electronic renderings of PPMs and organize hard copy mailing when necessary;
    • Support for coordination of special events such as department offsite meetings, client due diligence, investment committee meetings, firm conference, etc., including, but not limited to, inventory management, budget maintenance, venue research, vendor liaison, BEO selections, documents reviews and submissions to Legal and Compliance, onsite runner, etc.;
    • Work independently on special projects under general direction of management;
    • Receive, screen, prioritize and route calls and mail to the appropriate personnel;
    • Prepare and submit expense reports and process invoices as necessary; and
    • Perform other duties as needed, including faxing, copying, logging parking validations and ordering supplies.

    Qualifications

    • Minimum 5 years of experience supporting several executives within a financial services firm;
    • Proven ability to effectively manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks; and
    • Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat. Some knowledge of Salesforce or a contact database is a plus.

    Personal Attributes

    • Team-oriented with excellent interpersonal, verbal and written communication skills;
    • Outstanding organizational competencies with strong attention-to-detail;
    • Self-starter with a proven ability to take initiative and make decisions; and
    • Strong integrity and professionalism when maintaining information that may be sensitive, confidential or technical in nature.

    Education

    Bachelor’s degree is preferred.

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