Oaktree Capital Management

  • Administrative Assistant, Real Estate Asset Management

    Job Locations US-CA-Los Angeles
    Job ID
    2018-1477
    Job Department
    Real Estate
  • Company Overview

    Oaktree is a leader among global investment managers specializing in alternative investments, with $100 billion in assets under management as of September 30, 2017. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in distressed debt, corporate debt (including high yield debt and senior loans), control investing, convertible securities, real estate and listed equities. Headquartered in Los Angeles, the firm has over 900 employees and offices in 18 cities worldwide.

    Responsibilities

    Based in downtown Los Angeles, the Administrative Assistant will provide administrative support to the Head of Real Estate Asset Management and several members of the Real Estate Opportunities department.

    Responsibilities include:

    • Answering and managing incoming phone calls, faxes and mail;
    • Maintaining calendars and scheduling meetings and conference calls;
    • Scheduling travel arrangements and preparing detailed itineraries as needed;
    • Reviewing, preparing and managing expense reports;
    • Maintaining contact databases;
    • Processing correspondence and letters;
    • Reviewing, tracking and maintaining documents such as funding memos; following-up to obtain information as necessary;
    • Reviewing and maintaining expenses for investment properties;
    • Developing and maintaining electronic and non-electronic filing systems;
    • Preparing PowerPoint presentations;
    • Creating and maintaining reports in Excel and other applications;
    • Managing legal bills and invoices; and
    • Performing other administrative duties as needed, such as faxing, copying and ordering supplies.
    • pportunity to take on additional administrative responsibilities for asset management team

    Qualifications

    • 2 to 5 years relevant experience, some experience within real estate or financial services preferred; Individual will be required to obtain notary license;
    • Outstanding follow-up and organizational skills with a strong attention-to-detail;
    • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks;
    • Possess analytical skills and the ability to manage project-based work; and
    • Strong working knowledge of Microsoft Office applications, with an emphasis on Excel and PowerPoint skills. 

    Personal Attributes

    • Excellent interpersonal, verbal and written communication skills;
    • Self-starter with a proven ability to take initiative;
    • Hard-working with strong dedication to the position and company; and
    • Team-oriented with strong integrity and professionalism.

    Education

    Bachelor’s degree is required.

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