Based in downtown Los Angeles, the Administrative Assistant will provide administrative support to the Head of Real Estate Asset Management and several members of the Real Estate Opportunities department.
Answering and managing incoming phone calls, faxes and mail;
Maintaining calendars and scheduling meetings and conference calls;
Scheduling travel arrangements and preparing detailed itineraries as needed;
Reviewing, preparing and managing expense reports;
Maintaining contact databases;
Processing correspondence and letters;
Reviewing, tracking and maintaining documents such as funding memos; following-up to obtain information as necessary;
Reviewing and maintaining expenses for investment properties;
Developing and maintaining electronic and non-electronic filing systems;
Preparing PowerPoint presentations;
Creating and maintaining reports in Excel and other applications;
Managing legal bills and invoices; and
Performing other administrative duties as needed, such as faxing, copying and ordering supplies.
pportunity to take on additional administrative responsibilities for asset management team