Oaktree Capital Management

Administrative Assistant, Legal Entity Accounting

US-CA-Los Angeles
Job ID
2017-1449
Job Department
Accounting

Company Overview

Oaktree is a leader among global investment managers specializing in alternative investments, with $100 billion in assets under management as of September 30, 2017. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in distressed debt, corporate debt (including high yield debt and senior loans), control investing, convertible securities, real estate and listed equities. Headquartered in Los Angeles, the firm has over 900 employees and offices in 18 cities worldwide.

 

For additional information please visit our website at www.oaktreecapital.com.

Responsibilities

Based in downtown Los Angeles, the Administrative Assistant will provide administrative support to 9 officers and a group of accounting professionals. The Administrative Assistant may interface with various groups across the firm including investment professionals, marketing operations / client services, support services, corporate accounting, investor reporting, and others.

Responsibilities include:

  • Answering phones and assisting with a variety of ad-hoc requests;
  • Managing calendars, internal meeting setup, including, but not limited to, scheduling, catering, tech setup, guest clearance and assembling data/materials;
  • Attend meetings to remain informed and provide optimum assistance and manage follow up
  • Reviewing, preparing and managing expense reports;
  • Arranging and preparing limited travel arrangements/itineraries, as necessary;
  • Performing other administrative tasks as required including filing, faxing, copying, and ordering supplies;
  • Maintaining and updating various trackers and internal reports;
  • Work independently on special projects under general direction of management;
  • Monitor daily cash movement and wires;

Qualifications

  • Minimum 3 years experience supporting accounting executives within a financial services firm is preferred;
  • Strong proficiency in Microsoft office application including Excel, Word, PowerPoint and Outlook; and
  • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self initiating other value-added tasks.

Personal Attributes

  • Self-starter with a proven ability to take initiative;
  • Responsible with a strong work ethic;
  • Excellent interpersonal, verbal and written communication skills;
  • Outstanding organization skills with high attention-to-detail; and
  • Team-oriented with strong integrity and professionalism.

Education

Bachelor’s degree is preferred.

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