Oaktree Capital Management

Administrative Assistant, Closed-end Fund Accounting

Job Locations US-CA-Los Angeles
Job ID
Job Department

Company Overview

Oaktree is a leader among global investment managers specializing in alternative investments, with $99 billion in assets under management as of June 30, 2017. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in distressed debt, corporate debt (including high yield debt and senior loans), control investing, convertible securities, real estate and listed equities. Headquartered in Los Angeles, the firm has over 900 employees and offices in 18 cities worldwide.


Based in downtown Los Angeles, the Administrator will provide administrative support to a group of accounting professionals. The Administrator will interface with various groups across the firm including marketing operations / client services, support services, corporate accounting, investor reporting, and others.

Responsibilities include:

  • Administration
    • Maintaining and distributing various status tracking reports;
    • Managing calendars, including scheduling meetings and conference calls;
    • Answering phones and assisting with a variety of ad-hoc requests;
    • Maintaining the filing system;
    • Reviewing, preparing and managing expense reports; and
    • Performing other administrative tasks as required.
  • Wire Processing
    • Processing wires and account transfers using online banking platforms;
    • Validating cash activity on a daily basis; and
    • Researching any questions or discrepancies regarding cash balances related to wire requests / account transfers.
  • Investor Administration
    • Administration of investor drawdown and distribution process, including using a client communications database;
    • Reviewing investor wire instructions;
    • Processing investor distribution wires via the custodian bank website; and
    • Communicating with client services and others regarding investor administration.
  • Word Processing
    • Updating, formatting and processing all changes to quarterly financial statements; and
    • Drafting correspondence and memos, and assisting in preparing presentations.


  • Minimum 3 years experience supporting accounting executives within a financial services firm is preferred;
  • Knowledge of cash management, debits/credits, reconciliation and account analysis;
  • Strong working knowledge of Microsoft office application including Excel, Word, PowerPoint and Outlook; and
  • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self initiating other value-added tasks.

Personal Attributes

  • Outstanding initiative and a strong work ethic;
  • Responsible with a strong sense of dedication;
  • Excellent interpersonal, verbal and written communication skills;
  • Work well under pressure and with time constraints;
  • Outstanding organization skills with high attention-to-detail; and
  • Strong integrity and professionalism.


Bachelor’s degree is preferred.


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