Oaktree Capital Management

Analyst/Senior Analyst, Business Continuity

US-CA-Los Angeles
Job ID
2017-1393
Job Department
Corporate Services

Company Overview

Oaktree is a leader among global investment managers specializing in alternative investments, with $100 billion in assets under management as of March 31, 2017. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in distressed debt, corporate debt (including high yield debt and senior loans), control investing, convertible securities, real estate and listed equities. Headquartered in Los Angeles, the firm has over 900 employees and offices in 18 cities worldwide.

 

For additional information please visit our website at www.oaktreecapital.com.

Responsibilities

Based in downtown Los Angeles, the Business Continuity Analyst will be part of the Global Corporate Services team, and will be responsible for the Business Continuity, Emergency Preparedness and Physical Security functions.

Responsibilities include:

  • Ownership of business continuity and crisis planning functions, including administration of software (Fusion), communications (Everbridge, OaktreeSOS, hotlines, BC web), and project management tools.
    • Fusion Risk Management Software – administration and basic salesforce programing, data update and report management and creation. Ability to develop/edit templates for use in final plan distribution. Familiarity with data upload tool. Monitor software updates.
    • Everbridge Mass Notification System – administration and organizations. Familiarity with data upload interface. Trouble shooting issues and testing releases.
    • OaktreeSOS – Familiarity with MS Azure. Update content as needed and manage software release management and testing. Coordinate with IT team for enhancement requests and roll out.
    • Hotlines – administration and maintenance of employee emergency hotline with the external vendor.
    • Oaktree Central Business Continuity Page (intranet) – administration and maintenance
  • Develop, conduct, coordinate, and document business continuity planning exercises and tests
    • Conduct exercises to ensure recovery strategy works: Relocation and Work From Home.
    • Conduct global notification exercises, document and create summary reports.
    • Coordinate IT Disaster recovery exercises, document and create summary reports
  • Lead the development and maintenance of physical security and emergency preparedness frameworks
    • Update and maintain policies.
    • Facility access guidelines – coordinate with local office managers to develop and ensure policy compliance.
    • Mail room security procedures – coordinate with local mail room teams to develop and ensure policy compliance.
    • Travel security – coordinate communication regarding travel security. Complete assessments for business travel destinations, as needed.
    • Confidential informational handling – work with Information Technology and Records Management to ensure compliance with policy.
    • Manage emergency supplies and equipment – coordinate inventory maintenance and audits with local teams.
    • Manage office-wide emergency drills and training to ensure compliance with local requirements – document and use findings to improve processes.
    • Coordinate with local Corporate Services teams to recruit and train Emergency Response Team members and local staff.

 

Qualifications

 

  • Minimum 3 years of experience in a business continuity role, specifically with experience in planning and impact analyses;
  • Experience managing multiple projects;
  • Technologically savvy, with the ability to quickly learn new systems and environments;
  • Experience in developing and executing business continuity exercises and tests, as well as on Crisis Management response and duty of care at a global organization;
  • Experience in business continuity planning and impact analyses;
  • Prior experience in Emergency Preparedness and Physical Security Framework is strongly preferred;
  • Strong analytical and problem solving skills;
  • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks; and
  • Strong working knowledge of Microsoft Office applications including Word, PowerPoint, Excel and Outlook.

Personal Attributes

 

  • Excellent interpersonal, verbal and written communication skills;
  • Outstanding follow-up and organizational skills with a strong attention-to-detail;
  • Self-starter with a proven ability to take initiative and committed to achieving results and has a strong sense of ownership and follow-through;
  • Exercises good judgment and makes recommendations and decisions that balance a variety of factors and are supported by a sound fact base to achieve an optimal outcome;
  • Hard-working with strong dedication to the position and company; and
  • Team-oriented with strong integrity and professionalism.

Education

Bachelor’s degree in Business Administration, Business Continuity, Information Technology or a related field.

Business Continuity Certification preferred.

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