Oaktree Capital Management

Senior Program Analyst/AVP, Enterprise PMO

US-CA-Los Angeles
Job ID
2016-1277
Job Department
Enterprise Change Services

Company Overview

Oaktree is a leader among global investment managers specializing in alternative investments, with $100 billion in assets under management as of December 31, 2016. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in distressed debt, corporate debt (including high yield debt and senior loans), control investing, convertible securities, real estate and listed equities. Headquartered in Los Angeles, the firm has over 900 employees and offices in 17 cities worldwide.

 

For additional information please visit our website at www.oaktreecapital.com.

 

Responsibilities

The Enterprise Change Services (ECS) Department at Oaktree performs cross organization change initiatives impacting the long term capabilities of the business similar to the function of a traditional Enterprise PMO (Project Management Office). Based in Los Angeles, this position will serve as a project manager and business analyst with the opportunity to participate in a wide array of global cross functional change initiatives.

 

Project Management

  • Managing projects in accordance with the standards/requirements of the Project Management Lifecycle and System Development Lifecycle; planning, executing, and finalizing projects according to strict deadlines and within budget;
  • Collaborating with Senior Management and key stakeholders to define project scope, objectives, assumptions, dependencies, value proposition / rationale, and impacted organizational functions and systems;
    • Resolving conflicts and negotiating changes in project priorities and/or scope
  • Serving as liaison to business stakeholders on an ongoing basis; supporting the prioritization of business needs and managing expectations;
  • Providing coverage and thought leadership to the team to ensure they are “Connecting the Dots” across complex business challenges, often with many moving parts and firm-wide implications, developing an organized business solution meeting stakeholder/organizational needs;
  • Ensuring effective communication with and between management, executive leadership, key stakeholders and project participants to manage expectations, providing status updates, ensuring clarity and accountability of roles and responsibilities, escalating issues, and soliciting ongoing feedback regarding the quality of the team’s deliverables, incorporating feedback into team routines and/or new processes or tools;
  • Assigning project roles; managing project scope and deadlines;
  • Securing resources and coordinating the efforts of team members and third-party contractors or consultants;
  • Serving as a relationship manager for 3rd party providers;
  • Leading project management activities and deliverable development/maintenance including preparation and management of project documents (i.e. Project Charter, Project Plans, Project Status Updates, Issue and Action Item Log, Meeting Agendas, Project Specific Deliverables);
  • Conducting project meetings and facilitating collaborative discussions;
  • Collaborating / coordinating with IT in the execution of Quality Assurance (QA) testing in line with project milestones;
  • Managing the project implementation and control monitoring process; and
  • Conducting and memorializing project lessons learned sessions at project closure.

Business Analysis

  • Designing, developing and delivering solutions for trading projects in addition to post go-live production stabilization;
    • Working with the business and IT to understand the business problem and solution requirements
    • Conducting proof of concepts and making solution recommendations
    • Documenting business, functional, and technical requirement
    • Assisting in the transformation of business requirements into a functional and technical design
    • Supporting the build and delivery of solutions and support ongoing business enhancement
  • Gathering, documenting, analyzing and drawing conclusions regarding complex data and information (including Workflow, Feasibility, Cost/Benefit, Trend and Cause-and-Effect Analysis);
  • Defining, creating and running queries and reports; and
  • Acting as a departmental resource by providing analysis, recommendations, consultation and expert advice for ad-hoc projects.

 

Qualifications

  • 5-10 years of Project and Process Management experience
    • Experience with large scale technology implementations, custom development, and data and system integrations required
  • Knowledge of the Financial Services industry, specifically the Alternative Asset Management arena a plus
  • Advanced knowledge of Project Management (tools, tactics, and methodologies), operating policies, procedures and practices
  • Advanced expertise in MS Visio, Project, Excel, PowerPoint, and Access
  • Six Sigma and PMP certification a plus
  • A demonstrated ability to create a “consultant like” business presentation by leveraging key data and analysis findings; Demonstrated ability to "deep dive" into the details of the business/subject matter while staying focused on the big picture
  • Direct staff management experience a plus

Personal Attributes

The successful candidate should demonstrate strengths in:

  • Relationship Building; works effectively with strong, diverse teams of people with multiple perspectives, talents, and backgrounds. He or she is known for doing what is best irrespective of politics and is comfortable with consensus building (at multiple levels) and soliciting constructive feedback; ability to elicit cooperation from a wide variety of participants including upper management, clients, other departments, and 3rd party providers.
  • Communication; strong interpersonal and verbal/written communication skills; ability to present complex material.
  • Independence & Collaboration; experience at working both independently and in a team-oriented, collaborative environment; must be able to drive work effectively with limited supervision (at times) while representing department and executive management interests and concerns.
  • Work Ethic; focus on continual development, performance, accountability and self-motivation.
  • Flexibility & Organization; adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities; proven ability to multi-task and efficiently manage time across competing activities/resources; able to effectively prioritize, execute tasks, and thrive in a high-pressure fast paced environment.
  • Intellectual Curiosity; energized by learning new things and engaging across a wide range of issues; must have strong problem solving skills; adept at conducting research into project-related issues and products.
  • Driving Results; sets aggressive timelines and objectives to drive results, conveys a sense of urgency, and drives issues to closure; is a self-starter committed to achieving results and has a strong sense of ownership and follow-through.
  • Judgment; makes recommendations and decisions that balance a variety of factors (e.g. cost, risk, short-term vs. long-term impact) and are supported by a sound fact base to achieve an optimal outcome. Goes back to core values and key objectives when making decisions/recommendations.

Education

A Bachelor’s degree in Business Administration, Business Economics, Accounting, Finance or related field (and/or equivalent experience). Ideal candidate may also possess an MBA and/or a PMP (Project Management Professional) certification.

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